Documents Required for Society Registration in Yamuna Vihar, Delhi - PayOur Tax

In India, societies are formed to promote charitable, literary, or scientific purposes. To formalize a society, registering it under the Societies Registration Act, 1860, is mandatory. In Yamuna Vihar, Delhi, society registration ensures that the organization gains legal recognition, allowing it to own property, enter contracts, and enjoy tax benefits. This guide outlines the documents required for society registration in Yamuna Vihar, Delhi and provides insight into how PayOur Tax can assist you throughout the registration process.

Importance of Society Registration

A registered society has several advantages:

• Legal Entity: The society can sue and be sued in its registered name.
• Ownership of Property: The society can acquire and hold properties in its own name.
• Tax Exemptions: Registered societies may avail of various tax benefits under Indian law.
• Fundraising: Registered societies can raise funds more easily and apply for government grants.

However, registering a society requires the submission of specific documents. Failing to provide the necessary paperwork may lead to delays or rejection of the application.

Key Documents Required for Society Registration in Yamuna Vihar, Delhi

Here is a detailed list of the essential documents required for society registration:

1. Memorandum of Association (MoA)

The Memorandum of Association (MoA) is the foundational document of the society. It outlines the society’s name, objectives, and the details of the governing body members. The MoA must include:

• Name of the Society: Ensure it is unique and not in violation of any legal provisions.
• Society’s Objective: A clear statement of the purpose for which the society is being formed.
• Registered Office Address: The society’s primary location in Yamuna Vihar, Delhi.
• Details of Governing Members: Names, addresses, and occupations of all the founding members.
• Signatures of Founding Members: At least seven members must sign the MoA. These signatures must be witnessed by a notary.

The MoA serves as the official document stating the society’s goals and the organizational structure.

2. Rules and Regulations

This document outlines the rules governing the society’s operations and its internal management. The Rules and Regulations typically include:

• Membership Admission: Criteria for membership and the admission process.
• Member Rights and Duties: A detailed description of the members’ responsibilities and privileges.
• Meeting Procedures: Guidelines for conducting general and special meetings.
• Audit and Account Management: Details about maintaining and auditing the society’s accounts.
• Dispute Resolution: Methods for resolving disputes within the society.
• Amendment Procedures: How the society’s rules can be amended in the future.

This document must also be signed by all the founding members and should be notarized.

3. List of Governing Body Members

A list of all members who will form the governing body must be provided. This includes:

• Full Name: The names of all members.
• Address: Residential addresses of all governing body members.
• Occupation: Professional details of the members.
• Designation in the Society: The position each member holds (President, Secretary, Treasurer, etc.).

The governing body is responsible for the day-to-day operations and management of the society.

4. Affidavit from President/Secretary

The President or Secretary of the society must submit an affidavit, declaring that:

• The Society Name is Unique: The name is not already in use by another registered society.
• The Information Provided is Correct: All details in the registration application are accurate.

The affidavit should be sworn in front of a First-Class Magistrate or a Notary Public.

5. Declaration by the President

A formal declaration from the society’s elected President, stating their willingness to take up the responsibilities of the role. This declaration ensures that the President is aware of and committed to the society’s objectives and legal obligations.

6. No Objection Certificate (NOC) from the Property Owner

If the society’s registered office is located in a rented property, a No Objection Certificate (NOC) must be obtained from the property owner. The NOC should grant permission to the society to use the premises for its activities. It must include:

• Owner’s Name: The name of the property owner.
• Address: The address of the premises being used.
• Consent: The owner’s written consent allowing the society to operate from the premises.

The NOC is crucial, as it provides proof that the society has a legitimate address within Yamuna Vihar, Delhi.

7. Identity Proofs of Founding Members

Each founding member of the society must provide valid identity proofs. Acceptable documents include:

• Aadhaar Card
• PAN Card
• Voter ID Card
• Passport

These identity proofs help verify the authenticity of the members and ensure compliance with legal norms.

8. Address Proof for Registered Office

Along with the NOC, proof of the society’s registered office address must be submitted. Acceptable address proofs include:

• Electricity Bill
• Water Bill
• Lease Agreement
• Property Tax Receipt

The address proof confirms that the society has a legal and operational base in Yamuna Vihar, Delhi.

9. Photographs of Members

Recent passport-sized photographs of all the founding members must be submitted along with the application form. These photographs are essential for identification purposes.

Step-by-Step Process for Society Registration in Yamuna Vihar, Delhi

1. Select a Unique Name: Propose a unique name for the society and ensure it does not conflict with any existing registered societies.

2. Draft the MoA and Rules and Regulations: Prepare the Memorandum of Association and the Rules and Regulations document.

3. Collect the Required Documents: Gather all the necessary documents, including identity proofs, address proofs, and the NOC from the property owner.

4. Submit the Application: Submit the registration application along with all the required documents to the Registrar of Societies in Yamuna Vihar, Delhi.

5. Verification by the Registrar: The Registrar will verify the documents and ensure that the application meets all legal requirements.

6. Registration Certificate: Upon approval, the Registrar will issue a Certificate of Registration, officially recognizing the society.